Beas Manufacturing for SAP Business One

Operational Reality (Capabilities)

The MRP Wizard calculates material requirements from sales orders, forecasts, minimum stock and current stock (blocked stock excluded) and creates purchase and production recommendations. MRP2 shows resource workload against capacity per scenario.

• MRP scenarios
• Purchase and production recommendations
• MRP2 load against capacity, overload flagged

Executive ROI Value

Buyers order what open demand needs, and planners see which resources are overloaded before committing to new orders.

• Less slow-moving stock
• Fewer shortages at the line

Operational Reality (Capabilities)

During the APS calculation, Beas checks whether an alternative resource defined on the routing operation would give faster production and replaces the resource automatically. Planners can also switch alternative resources manually in APS or on the work order.

• Alternative resources on the routing operation
• Enabled on resource, resource group and alternative
• Manual switch in APS or work order

Licence and prerequisites: APS licence (the “Automatic optimization” option can only be changed with an APS licence)

Executive ROI Value

Work moves to the machine that finishes it sooner, so idle capacity is used without a planner re-keying every operation.

• Better use of existing machines
• Shorter lead times on overloaded resources

Operational Reality (Capabilities)

The resource calendar holds period exceptions that overwrite planned capacity, each with a reason. The Maintenance of Resources and Components module adds preventive and predictive maintenance plans and creates interruptions that APS considers when scheduling.

• Dated capacity exceptions with a reason
• Preventive and predictive maintenance plans
• Shifts cannot run over midnight

Licence and prerequisites: Maintenance plans need the Maintenance licence; APS needs the APS licence to use them

Executive ROI Value

No work order is promised on a machine that will be under maintenance, and maintenance is planned rather than squeezed in.

• Fewer unplanned stoppages
• Realistic capacity in every schedule

Operational Reality (Capabilities)

Right-click a sales order or quotation line to estimate a possible delivery date by forward resource scheduling, checking resource and material availability for the assembly and its order-related sub-structure. CTP uses APS; ATP is for plants without an APS licence.

• From the sales order or quotation line
• Checks resources and material
• Based on the last MRP run

Licence and prerequisites: CTP: active APS licence. Both need a default MRP calculated daily and work orders forward-calculated daily

Executive ROI Value

Sales quotes a delivery date the plant can meet, at the time of the enquiry.

• Fewer broken delivery promises
• Faster replies to customers

Operational Reality (Capabilities)

The routing manages the sequence of operations on internal work centres or external providers, using the routing catalogue, operation catalogue, production routing, alternative and parallel operations, and tools.

• Routing and operation catalogues
• Alternative and parallel operations
• Internal and external operations

Licence and prerequisites: Routing independent of the item master only with item version control activated

Executive ROI Value

Every work order starts from the same controlled sequence and times, so schedules and costs rest on one set of master data.

• Consistent schedules and costs
• Faster set-up of new items

Operational Reality (Capabilities)

Items can be version-managed, and bills of materials support item versions. The item version status manages release: it defines whether the bill of materials, routings and work orders can be changed, and controls locking, sales and purchase documents, reservations, material planning and work orders. Version numbers are carried on goods receipts for batch and serial items.

• Bills of materials per item version
• Release and locking through item version status
• Carried on batch and serial goods receipts

Executive ROI Value

Engineering changes go into a new version with its own release status, so only released versions reach purchasing, planning and the shop floor.

• Fewer orders made to an outdated design
• Version visible at goods receipt

Operational Reality (Capabilities)

Beas produces product variants using short variants A–Z, item versions, or the variant generator, which evaluates formulas, tables, variables or Beas Script behind BoM and routing fields when work orders or calculations are created.

• Short variants A–Z
• Item version method
• Variant generator with formulas and tables

Licence and prerequisites: I-Version method from Beas 9.1 PL 08

Executive ROI Value

Variant-rich products are made from one controlled structure instead of hundreds of near-duplicate items.

• Smaller item master
• Fewer errors on special orders

Operational Reality (Capabilities)

Configures products from a quotation or sales order (right-click “Configuration: New”), generating item, BoM and routing variants, price calculation, precalculation and multilevel work orders. Integrated and WEB variants exist.

• Started from quotation or sales order
• Generates item, BoM and routing variants
• Price calculation and precalculation

Licence and prerequisites: Requires the variant generator to create items or work orders

Executive ROI Value

Engineer-to-order quotations are produced faster and carry straight through to work orders.

• Faster, more consistent quotations
• No re-keying from quote to work order

Operational Reality (Capabilities)

Creates new work orders from customer orders or pre-invoices in one window, with “Order related” and “Storage related” tabs listing order-related assemblies against their work orders.

• From sales orders or pre-invoices
• Order-related and storage-related tabs
• Assemblies listed against work orders

Executive ROI Value

Customer orders reach the plant as work orders without manual re-entry.

• Less data-entry labour
• Order and work order stay linked

Operational Reality (Capabilities)

Schedules and monitors orders with tasks, budgets, activities, purchase, sales and service per project. Adding a project creates a work order; milestones mark checkpoints in routings with plan and milestone dates.

• Tasks, budgets and activities
• Work order created with the project
• Milestones in routings

Licence and prerequisites: Project Management licence type

Executive ROI Value

Project-based SME manufacturers see budget, progress and milestones per project in one place.

• Earlier warning on project overruns
• Milestones visible to sales and production

Operational Reality (Capabilities)

Outsources operations to a supplier as a service item on a purchase order, optionally with provision of parts. Supports collective purchase orders, goods receipt, and posting of provided parts against the work order.

• Service item on a purchase order
• Provision of parts to the supplier
• Provided parts posted against the work order

Executive ROI Value

Material sent to job-workers stays accounted for against the work order, and outside processing appears in the order's cost.

• Less unaccounted material at vendors
• Outside operations in the work order cost

Operational Reality (Capabilities)

Employees log on with a personnel card number and report work order times, statuses and quantities on PC terminals or browser-based WebApps on touch screens, tablets and handheld devices.

• Beas Desktop Terminal and Beas WebApps
• Log-on by personnel card number
• Times, statuses and quantities

Licence and prerequisites: Terminal: Production Data Collection licence, concurrent per session

Executive ROI Value

Costing and planning run on reported times instead of estimates, and paper job cards go away.

• Less re-keying at shift end
• Actual times for costing

Operational Reality (Capabilities)

Shows the current status of all work orders (new, delayed, to start, finished today, material shortage), real-time progress by operation, and resource status and utilisation.

• Work order status lists
• Real-time progress by operation
• Resource status and utilisation

Licence and prerequisites: Beas 2025.06 or later; Beas Service must run; Production Cockpit user rights

Executive ROI Value

Supervisors and plant heads see delays and material shortages during the shift, not at the end of it.

• Faster response to delays
• Fewer status calls and meetings

Operational Reality (Capabilities)

Maintains tools and utilities, records costs, stores drawings and documents, and enters tool requirements through the routing. Tool types range from utility to tool with resource planning that is reserved.

• Tool master with costs and documents
• Tool requirements on the routing
• Reserved tools with resource planning

Tool costs are not included in post-calculation.

Executive ROI Value

Tools needed for an operation are known in advance, and tool documents are kept in one place.

• Fewer jobs waiting for tooling
• Tool documents found quickly

Operational Reality (Capabilities)

Manages personnel, shift models, attendance and absence, and runs monthly time evaluation to calculate vacation and flextime accounts. Time is recorded through the Desktop Terminal App or the web “Terminal” and “Time Recording” apps.

• Shift models
• Attendance and absence
• Monthly time evaluation

Licence and prerequisites: Recording attendance needs the “Beas App; Time recording, clock in out, Absence” licence; HR administration is in the basic licence

Executive ROI Value

Attendance and production time come from the same terminals, so payroll inputs and labour costing agree.

• Less manual attendance work
• Labour hours that match production

Operational Reality (Capabilities)

QC-inspection plans on items and routing operations create QC orders. Goods post to a QC warehouse and are released or blocked by transfer, and batch status controls release. Four-eyes principle and electronic signature are supported.

• QC-inspection plans on items and operations
• QC warehouse, release or block
• Four-eyes principle and e-signature

Licence and prerequisites: Terminal: Quality Control licence for QC on terminals

Executive ROI Value

Defects are stopped at the stage they appear, and release decisions are recorded for customer and certification audits.

• Less rework and fewer rejections
• Audit records from the system

Operational Reality (Capabilities)

Creates cost estimates from Sales – A/R, linked by reference number to quotations and sales orders, using a calculation schema, with variant and configuration ID, change tracking and lot-size views.

• Linked to quotations and sales orders
• Calculation schema
• Lot-size views

Licence and prerequisites: Part of the Basic or the Configurator licence; access rights required

Executive ROI Value

Quotations are priced from a costed structure, so margins are known before the order is accepted.

• Fewer under-priced orders
• Faster costing of new items

Operational Reality (Capabilities)

Resources carry marginal and full cost rates. Calculation schemas add material overhead (by material group) and production overhead in per cent, and define which WIP accounts are posted. Time receipts and surcharges post to WIP, cleared on assembly receipt.

• Marginal and full cost rates per resource
• Material and production overhead %
• WIP account postings

Executive ROI Value

Overheads reach product cost by rule, and WIP sits in the ledger under accounts finance controls.

• Product cost that includes overheads
• Cleaner WIP at month-end

Operational Reality (Capabilities)

Part of the Business Performance module. Time receipts post labour and machine costs to direct cost centres; indirect cost centres and cost pools, such as maintenance, supervision and quality control, are distributed to them by distribution keys and carried into products. Goods are revalued, open values of unfinished production orders are handled at month-end, sub-assembly costs are redirected to the products that consumed them, and recommended cost rates are produced for resources.

• Direct and indirect cost centres, cost pools and distribution keys
• Revaluation of goods and month-end handling of unfinished orders
• Recommended cost rates for production resources

Licence and prerequisites: Beas Cost Accounting extended / Business Performance licence. Absorption Costing enabled for Business Performance in the Configuration wizard; SAP B1 posting periods, branches, chart of accounts, cost centres and distribution rules set up first.

Executive ROI Value

Product cost carries the plant’s real labour and overheads, and cost rates for next period come from actual figures instead of last year’s estimates.

• Overheads reach product cost by distribution keys
• Better basis for pricing decisions

Operational Reality (Capabilities)

Post-calculation per work order calculates accrued and planned costs, marginal and full costs, with a plan/target comparison. Batch post-calculation calculates several work orders at once.

• Accrued against planned cost
• Marginal and full cost
• Batch post-calculation across work orders

Executive ROI Value

Margin leakage is traced to the work order and cost element that caused it.

• Loss-making orders found early
• Pricing based on proven cost

Operational Reality (Capabilities)

Beas sends material requests to Produmex WMS for picking with the Mobile Client, and WMS confirms picks for reservation. Production goods issue and receipt, SSCC and QC transfer are supported.

• Picking for production
• Production issue and receipt
• SSCC and QC transfer

Licence and prerequisites: Produmex WMS 19.4 or later with Beas 9.3 PL03 or later

Executive ROI Value

Stores knows what production needs next, and the line does not wait for material.

• Less waiting at job start
• Material movements recorded as they happen

Operational Reality (Capabilities)

Changes Beas window behaviour: adds function buttons and right-click entries, adds or changes fields, sets fields mandatory, hidden or read-only through the Item Placement Tool, and defines data validations.

• Function buttons and right-click entries
• Item Placement Tool
• Data validations

Licence and prerequisites: Separate B1UP licence; Beas 9.3 or later; B1UP user rights; usability extension activated

Executive ROI Value

Process changes are made as configuration, so they are easier to maintain through upgrades than custom code.

• Lower cost of process changes
• Screens fitted to each team

Operational Reality (Capabilities)

Imports items, BoMs, routings, master data and transaction data (working hours, attendance, receipts, issues) from XML, Excel, text/CSV or ODBC sources, manually or scheduled, including CAD BoM import and PDM synchronisation.

• XML, Excel, CSV and ODBC sources
• Manual or scheduled imports
• CAD BoM import and PDM synchronisation

Licence and prerequisites: Excel must be installed for Excel imports

Executive ROI Value

Engineering data is entered once, not typed again from CAD or spreadsheets.

• Less double entry
• Faster release of new BoMs

Operational Reality (Capabilities)

Defines events in SAP or Beas that trigger a B1 message, B1 activity, Beas activity or user-defined action, with up to three decision options. Events can block operations and chain actions into workflows.

• Triggers B1 messages and activities
• Up to three decision options
• Can block operations

Not a replacement for SAP B1 draft approval.

Executive ROI Value

The right person is told when something needs a decision, without someone watching every screen.

• Faster responses to exceptions
• Rules applied consistently

Operational Reality (Capabilities)

A ChatGPT-based chat opened from the Production Cockpit that creates work orders, time receipts and goods receipts and issues, and retrieves data from Beas work orders or any SAP B1 table as tables or SQL.

• Opened from the Production Cockpit
• Creates work orders and receipts
• Retrieves Beas and SAP B1 data

Licence and prerequisites: Beas 2025.09 or later; OpenAI key set in the Configuration wizard or User configuration

Data retrieval and document creation do not cover all fields.

Executive ROI Value

Routine postings and look-ups take a sentence instead of several screens.

• Quicker routine postings
• Answers without writing queries