Perfion PIM · DistributorsSupplier data, onboarded without the retyping
For distributors and wholesalers with large, multi-supplier assortments, Perfion PIM brings supplier data in through one portal, in your structure, and keeps every item current across your channels.
- Suppliers maintain their own items in the Supplier Portal
- Every value reviewed before it reaches your master record
- 5item statuses, from Draft to Locked
- 9commands to run the supplier workflow
- 3ways to work with suppliers in the portal
- ✕Every supplier sends product data in its own format, and someone reformats it.
- ✕New items wait in a queue while your team retypes specifications.
- ✕Supplier errors, such as a wrong unit or weight, reach the webshop unnoticed.
- ✕Your assortment grows faster than the team that maintains it.
One supplier portal and one review step in Perfion address all four.
Your assortment is large. Your team should not be the bottleneck.
Thousands of items from dozens of suppliers, each arriving in a different shape. When every file is reformatted by hand, onboarding becomes a queue.
Perfion moves the work to the source. Suppliers enter data in your structure, and your team reviews instead of retyping.
Perfion complements your ERP; it does not replace it. The ERP keeps transactions, stock and finance, and Perfion holds the product information.
Book an assessment→Built for supplier onboarding
Configured to your assortment and your suppliers, not a fixed template.
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Portal
Supplier Portal
Suppliers log in to a simplified web client to create items, or to enrich items you expose to them.
Read the guide: Supplier Portal -
Review
Value-by-value review
Accept, reject, ignore or reopen each supplier value. A failed validation writes nothing to the database.
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Rules
Mandatory fields and auto-approval
Choose which features suppliers see, which are read-only or mandatory, and which values are approved automatically.
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Structure
Categories and hierarchies
Organise items in your own categories and hierarchies, and move items between categories as your range changes.
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Bulk
Bulk updates
Replace a value across every item in a search, and create items in bulk from feature combinations.
Read the guide: Item Editor and Grids -
Import
Periodic reimports
Onboard external data and keep it current with periodic reimports.
Read the guide: Supplier Portal Read the guide: Import and Export
Review a supplier submission, value by value
Accept or reject each value a supplier submitted, then accept the item. This is how review works with the Supplier Portal.
Review the submission
Supplier B submitted an item through the Supplier Portal. Accept or reject each value, then accept the item.
- Draft →
- Submitted →
- Accepted
Decide on each value to accept the item.
- Description (EN)Mandatory—Cast iron pump housing, 400 mm
- WeightMandatory12.4 kg1.24 kg
- EAN—4006381333931
- Main image—pump-400.jpg
- Supplier part no.—SB-77-400Auto-approved
An illustration, not a live system. The supplier, item and values are examples. In Perfion, you choose which features suppliers see, which are mandatory and which are approved automatically.
Accepted once, live everywhere
Once your team accepts a supplier's values, they are part of the master record, and every channel that uses the record is fed from there.
- SupplierSupplier B
- DescriptionCast iron housing
- Weight12.4 kg
- StatusSubmittedAccepted
- EAN4006381333931
Accepted by your team
- Master recordUpdated
- Category: PumpsUpdated
- Webshop listingUpdated
Illustration: values and outputs are examples.
- Supplier loginsSupplier organisations and users are created separately and can only log in to the portal.
- Review through API or ActionsReview commands run through the API, the API tool window or Actions.
- Compare up to four itemsCompare items side by side, highlight differences and copy values between them.
- Draft
- Submitted
- Accepted
- Rejected
- Locked
Selling into the EU? Get the passport data in order
Under the EU’s Ecodesign for Sustainable Products Regulation (ESPR, Regulation (EU) 2024/1781), Digital Product Passports are being brought in category by category. The rules follow where a product is sold, not where it is made, so they reach exporters from India too. Batteries come first, under their own regulation (EU) 2023/1542, with the battery passport from 18 February 2027.
Distributors and retailers selling in the EU must make sure the products they sell carry a valid passport. Perfion can hold the passport data your suppliers provide, item by item, with the same review step and version history as any other supplier data.
Perfion manages the passport data. Issuing the passport itself, such as its QR code, is a separate step, and we plan it with you in the assessment.
From supplier to every channel
How a new item moves from a supplier to your channels with Perfion in the middle.
One item, five steps to market
Every step works on the same record, so supplier data is never retyped.
Your flow will differ. The assessment maps your actual steps, systems and owners before anything is configured.
Map your flow in an assessment→- InviteSupplier set upA supplier organisation and its users are created, with access to the portal only.Supplier ready
- SubmitItem submittedThe supplier enters data and submits. Mandatory fields are validated first.Item submitted
- ReviewValues decidedYour team accepts or rejects each value, with auto-approval where you allow it.Values decided
- AcceptItem acceptedThe item becomes part of your master record, ready to enrich further.In the master record
- PublishEvery channelWebshops and the partner portal fed from the same record.On the market
Perfion at work for distributors and wholesalers
Customer stories published by Boyum IT Solutions, the company behind Perfion. Each one links to the full story on Boyum’s website.
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Boyum IT customer story
eisenfischer
90%of the time once spent typing up articles, saved
Up to 5 million supplier articles available in Perfion, with a live connection to SAP.
Read the full story on Boyum IT: eisenfischer (opens in a new tab)“With Perfion, we save 90% of the time that we used earlier to type up an article from analog data sources.”
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Boyum IT customer story
Damstahl
PIM firstPerfion put in at the start of an ERP upgrade
Boyum IT reports that it significantly reduced double work during the data migration.
Read the full story on Boyum IT: Damstahl (opens in a new tab)“get started with the PIM part as early as possible”
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Boyum IT customer story
Spaldings
4 daysof consultancy time for the whole Perfion setup
Over 10,000 products; InDesign catalogues and flyers update automatically from Perfion.
Read the full story on Boyum IT: Spaldings (opens in a new tab)“Perfion is extremely flexible and easy to configure.”
Company names, quotes and results are as published by Boyum IT Solutions. BPAS was not involved in these projects.
See all Perfion customer stories on Boyum IT (opens in a new tab)Start with a product data assessment
A focused engagement with your product, marketing and IT leads.
- ReviewYour assortment, channels, languages and systems.
- RecommendA plain answer on whether a PIM is the right next step.
- PlanWhat it would take, if Perfion is the fit.
If Perfion is not the right fit, you will hear that from us too.
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