Produmex Scan for SAP Business One

Operational Reality (Capabilities)

Goods Return uses the Goods Return Request as its base document and creates the Goods Return document in SAP Business One with the prepared quantities. Any batch in stock can be released, not only the batches on the Goods Receipt PO.

• Based on the Goods Return Request
• Goods Return document with the prepared quantities
• Any batch in stock can be returned

Executive ROI Value

Rejected goods leave with a matching SAP Business One document, so the stock stays correct.

• Returns recorded at the dock
• A clear record of what went back

Operational Reality (Capabilities)

Issue for Production lists the released production orders and their components with the Manual issue method, and Post creates the Issue for Production document in SAP Business One. Materials can be issued from several bin locations and batches. Return Components creates the Return From Production document.

• Released production orders listed
• Several bin locations and batches per issue
• Return Components back to stock

Executive ROI Value

Components are booked to the production order as they are issued, not at the end of the day.

• Material on the order as it is issued
• Returned components back in stock

Operational Reality (Capabilities)

Receipt for Production creates the Receipt From Production document in SAP Business One. A flawed product is received with the Rejected checkbox, and received products can be split into several batches. The By-product function lists released production orders that contain a by-product and creates the Receipt from production document for it.

• Rejected checkbox for flawed products
• Received products split into batches
• By-products received on the scanner

Executive ROI Value

Finished and rejected quantities are recorded where the work ends.

• Output booked as it is made
• Rejected quantities flagged at receipt

Operational Reality (Capabilities)

The Sales Orders function creates a delivery from a sales order or an A/R reserve invoice in SAP Business One. For a Sales BoM item only the components are issued, and Assembly BoMs are not supported. Cash & Carry creates a delivery for a customer while the items are picked, and only inventory items can be scanned.

• From a sales order or an A/R reserve invoice
• Sales BoM components issued
• Cash & Carry deliveries

Executive ROI Value

The delivery is created from the order as the goods are scanned, not typed in afterwards.

• Delivery quantities taken from the scan
• Counter sales recorded at once

Operational Reality (Capabilities)

After a pick list is created in SAP Business One, it is picked on the scanner. For a sales order or an A/R reserve invoice, Produmex Scan closes the pick list line and creates the delivery with the picked quantities; for a production order it creates the Issue for production document; for an Inventory Transfer Request, the Inventory Transfer document. Real-Time Picking adds the picked quantity to the SAP Business One Pick List each time the operator posts. Pick lists with mixed base document types are not supported.

• Sales orders, production orders and transfer requests
• Delivery, issue or transfer created from the pick
• Real-Time Picking updates the SAP B1 Pick List

Executive ROI Value

Pick lists made in the office reach the scanner, and each pick ends in the right SAP Business One document.

• One picking process for sales, production and transfer pick lists
• Picked quantities visible in SAP B1

Operational Reality (Capabilities)

The Packing function starts from the Warehouse main menu and works on Delivery documents. The operator numbers each package and packs items into it by line or by scanning the item code, and when the operator taps Done, the packing data is recorded in SAP Business One.

• Packing by delivery
• Items packed by line or by item code
• Packing data recorded in SAP B1

Executive ROI Value

What went into each package is on the delivery, not only on a handwritten slip.

• Package contents on record
• Fewer queries about what was shipped

Operational Reality (Capabilities)

BN Create SO builds a sales order from scanned batch numbers: it is kept as a preliminary sales order on the scanner, and Post creates the sales order in SAP Business One. BN Delivery picks the batches allocated to those sales orders and creates the Delivery document. BN Transfer moves stock by batch number, and BN SO Transfer serves the sales orders created with BN Create SO; both create a Stock Transfer document.

• BN Create SO and BN Delivery
• BN Transfer and BN SO Transfer
• Sales order, Delivery and Stock Transfer in SAP B1

Executive ROI Value

Batch-managed products are sold, picked and moved by the batch on the label.

• The batch scanned is the batch shipped
• Orders built from the stock on hand

Operational Reality (Capabilities)

Sales Return SDN uses a Delivery document as its input and creates a Sales Return document; Sales Return SRR uses a Sales Return Request as its input. Deliveries that are already invoiced are returned with the Credit Note function, which takes an A/R Invoice and creates an A/R Credit Memo. Sales Return SDN and Credit Note accept only the batch numbers on the delivery; Sales Return SRR without a related line accepts any batch previously delivered to the customer.

• Sales Return from a delivery or a Return Request
• Credit Note from an A/R Invoice
• Returned batch checked against what was delivered

Executive ROI Value

Returned goods come back with the document that matches how they left.

• Returns matched to what was delivered
• Credit memo raised from the scan

Operational Reality (Capabilities)

Stock Transfer moves stock between bin locations, also in different warehouses, and creates the stock transfer document in SAP Business One. Stock Transfer Request loads requests created in SAP Business One onto the device and creates the stock transfer from the request. Mass Transfer moves all stock from one bin location to another.

• Stock Transfer between bins and warehouses
• Stock Transfer Request from SAP B1
• Mass Transfer of a whole bin location

Executive ROI Value

Stock moved on the floor is moved in SAP Business One at the same time.

• Bin stock that matches the shelf
• Whole bins moved in one transaction

Operational Reality (Capabilities)

Produmex Scan supports automatic strategies that recommend stock movements: the Incoming strategy and the Replenishment strategy. The server module creates the recommendations as Stock Transfer Draft documents, which are processed on the device, and Stock Transfer documents are then created. Recommended locations must be scanned again to confirm them.

• Incoming strategy and Replenishment strategy
• Recommendations as Stock Transfer Drafts
• Recommended locations confirmed by scanning

Executive ROI Value

Operators are told where stock should go, and each move is confirmed with a scan.

• Put-away and replenishment suggested
• Moves confirmed at the location

Operational Reality (Capabilities)

Goods Receipt and Goods Issue are found under Inventory Transactions on the main menu. A started document is kept as a preliminary document and can be reloaded to continue. Where an item has several units of measure, a different one can be selected; Goods Issue accepts inventory items only, and serial numbers are scanned.

• Goods Receipt and Goods Issue
• Preliminary documents reloaded to continue
• Unit of measure selected per item

Executive ROI Value

Stock adjustments are recorded where the stock is, with the item and quantity scanned.

• Adjustments booked at the shelf
• Units of measure chosen on the spot

Operational Reality (Capabilities)

Counting is performed on an SAP Business One Inventory Counting document, in three processes: Counting, which shows no stock while counting; Quick Counting, which shows the stock of the bin location or warehouse; and Guided Counting, where only the items on the document can be counted. Up to 5 individual counters or 10 team counters can be selected. By default, the counted items are added to the Inventory Counting document as soon as the counter finishes.

• Counting, Quick Counting and Guided Counting
• Up to 5 individual or 10 team counters
• Counts added to the SAP B1 counting document

Executive ROI Value

Counts are entered on the scanner against the SAP Business One counting document, not on paper sheets.

• No count sheets to key in
• Several counters on one document

Operational Reality (Capabilities)

Query Stocks finds stock by warehouse or bin location, item code, or batch or serial number, and can be opened from other functions with Find stocks. Print labels prints labels for bin locations. Bin Locking marks a bin location as Inactive in the Bin Location Master Data; a bin location with open inventory counting documents or with positive or negative inventory cannot be locked.

• Query Stocks by location, item or batch
• Bin location labels
• Bin Locking

Executive ROI Value

Operators find stock from the scanner instead of walking the aisles or calling the office.

• Less time searching for stock
• Bins taken out of use on the spot

Operational Reality (Capabilities)

Mobile Transactions in the SAP Business One Inventory menu list the transactions under preparation, pending, processed and cancelled. A pending transaction is one whose SAP Business One document could not be created: Process tries to create it again, and Cancel leaves it to be created manually. Picking transactions are not listed.

• Search Mobile Transactions in SAP B1
• Under preparation, pending, processed, cancelled
• Pending postings processed again

Executive ROI Value

A posting that did not reach SAP Business One is found and dealt with, not lost.

• Failed postings visible in the office
• A record of what was posted from the floor

Operational Reality (Capabilities)

The client runs on Windows CE and Windows Mobile devices and, from version 19.3, as an Android app on an Android scanner or smartphone, with all features of the earlier versions. Produmex Scan reads GS1 Application Identifiers such as GTIN, batch or lot number, expiration date, serial number and quantity, and a smartphone camera can scan GS1-128 barcodes without group separators. When a barcode used for several items is scanned, the Item Selection screen lists those items.

• Android scanners and smartphones
• GS1 Application Identifiers
• Item Selection for shared barcodes

Licence and prerequisites: Android client: an Android scanner or smartphone with Android 6 or later, and Produmex Scan 19.3 or later

Executive ROI Value

GS1 barcodes already on suppliers' labels are read as they are, on the devices the team carries.

• Supplier GS1 labels scanned as printed
• A choice of scanners and phones